Privacy Policy


Valid as of June 1, 2020
1. Privacy Policy
Protecting your privacy is of the utmost importance to GameSource LLC. The GameSource team (“we,” “our”) has developed this privacy policy as a demonstration of our unwavering dedication to upholding your privacy. This privacy policy outlines the practices of GameSource as they pertain to the collection, use, storage, disclosure and transfer of both personal and non personal data in accordance with applicable laws and regulations.
2. Binding Effect, Scope, and Amendments

By accessing and using GameSource you fully agree and consent to the entirety of this Privacy Policy. Please note that this Privacy Policy may be updated on the Site from time to time in the sole and absolute discretion of GameSource. You are advised to consult this Privacy Policy regularly for any changes. Following the posting of any changes to this Privacy Policy, your continued use of GameSource will indicate that you accept any and all changes. If you do not agree with this Privacy Policy, or any changes to this Privacy Policy, your sole and exclusive remedy is to discontinue accessing and using GameSource.

If you are using GameSource on behalf of any business, school, school district, group or other entity, then you represent and warrant that you are duly authorized by such entity to accept this Privacy Policy on such entity’s behalf, and that the terms “you” and “your” will also refer to the entity that you represent and to any person using GameSource on behalf of said entity.

3. Collection and Use of Personal Information

Our highest purpose in collecting personal information is to simplify, automate and integrate a modern, and streamlined experience. Any data which can be used to identify or contact a single person is considered to be personally identifying information. GameSource only collects personally identifying information about you which you or the organization you belong to voluntarily submits.

Dependent upon the specific modules and/or features you and/or your group use in GameSource, the information we collect may include your name, address, phone numbers, email address, date of birth, social security number, and when you register student(s) for school athletic programs we may collect information including but not limited to age, weight, height, grade, photo, graduation date, grades, disciplinary information, and medical information.

Additionally, for payment processing, we may collect sensitive financial information including but not limited to credit card and bank account numbers. If you do not provide the required financial information, you will not be able to send or receive payments via GameSource. All or some of this information may be necessary for certain modules and/or features of GameSource to function correctly.

4. Sharing with Third Parties

GameSource allows schools and/or sports league administrators to both manage and control access to personal information for the purposes of running and administering sports programs. If and when required to do so, school and/or league administrators may use personal information for reporting to government, health care providers, and/or other institutions. GameSource is not responsible for any and all decisions made by school and/or sports league administrators in using, allowing or blocking access to personal information.

GameSource reserves the right to fully interface with and permit third parties access to all personal information required in order to provide you with certain services within our platform. Utilizing those modules in our platform which provide payment services and the exchange of funds between users are conducted via third party services, namely Dwolla and Stripe. These third party service providers will also collect personal information from you and may do so through your use of GameSource. While GameSource cannot control how other entities protect your personal information, GameSource does not and cannot ensure or warrant the security or privacy of any of your personal information transferred to such third parties. Please find the Dwolla Privacy Policy available here: Please find the Stripe Privacy Policy available here: : GameSource has no liability or responsibility whatsoever for the personal information you share with the aforementioned third parties. Such matters will be governed by the agreements between you and said third parties.

Personal information will only ever be shared by us to provide or improve our products. GameSource does not  share, sell or trade personally identifiable information for others’ direct marketing purposes. We may investigate and disclose information from or about you if we have a good faith belief that such investigation or disclosure is: (i) reasonably necessary to comply with legal process and law enforcement instructions and orders, such as a search warrant, subpoena, statute, judicial proceeding, or other legal process served on us; (ii) helpful to prevent, investigate, or identify possible wrongdoing; or (iii) protect our rights, reputation, property, or that of our users affiliates, or the public.

In the event of a sale, merger, or reorganization, GameSource may transfer any and all personal information we collect to the relevant third party purchaser or surviving entity.

Finally, when contacting us for support via phone, email, or chat, you may be asked to share information necessary to confirm your identity and connect you with a particular user group. While you are under no obligation to provide any such personal information that is requested of you, should you choose not to disclose this information then we may not be able to assist you. We may, as the need arises, use your personal information to initiate communication with you regarding your account and/or any agreements we have previously established with you. Because such communication may be vital to your working relationship with GameSource, opting out of these communications is not an option.

5. Non-Personal Information

As is the case when using most internet services, GameSource may collect non-personal information that is not directly associated with any specific individual. We may collect, store, use, transfer, and disclose non-personal information for any purpose. Non-personal information may include but is not limited to anonymous demographic information, such as your age, gender and grade. We may gather additional personal or non-personal information in the future. GameSource may automatically collect and store certain non-personally identifying information sent to us by your computer, mobile phone, or other device whenever you access the GameSource Website. We also may automatically collect information about your computer hardware and software. This information can include Internet Protocol (IP) addresses, browser type and language, operating system, Internet service provider, mobile network information, geo-location information, domain names, access times, referring website addresses, how you use GameSource, and other similar information, as well as data we have obtained from you and aggregated with other user information. This and other non-personally identifying information is collected in a number of ways, including tracking your activities through “cookies,” your IP address or most recently visited URL, or your mobile device. This information is used for the operation of the service, to maintain and/or improve the quality of services offered, to provide general statistics regarding use of our websites, to make it easier and more efficient for you to use the site and to allow us to understand how our users collectively use the services and resources provided by us as we aim to always implement improvements to our products, services, and your overall customer experience.

Regarding cookies, many browsers are auto-set to accept Cookies. If you, however, elect to not accept Cookies, please understand that some parts of GameSource may not operate and/or may be considerably slower. We do not recommend disabling cookies.

We may or may not disclose, sell and.or rent aggregated general information about our customer base to sponsors, advertisers, business partners, and other third parties.. Aggregated information is information that cannot be directly linked to a specific individual, it is non personally identifying.

6. Protection of Personal Information

GameSource uses Amazon Web Services (AWS) and other third-party services in the AWS environment to host and operate our databases within secure data centers in the United States. This information is protected by physical, electronic and procedural safeguards in compliance with applicable US federal and state regulations. AWS is an industry-leading cloud service platform that provides nondescript facilities, professional security staff, controlled access, video surveillance, intrusion detection, and other security features. All data is separated from outside connections, and access is limited to select members of the current GameSource team. GameSource stores its data within an AWS region that is FedRAMP compliant. Our main database and all backups are encrypted at rest. Additionally, the AWS cloud infrastructure has been designed and managed in compliance with regulations, standards, and best practices, including HIPPA, SOC 1/SSAE 16/ISAE 3402 (formerly SAS70), SOC 2, SOC 3, PCI DSS Level 1, ISO 27001, FedRAMP, DIACAP and FISMA, ITAR, FIPS 140-2, CSA, and MPAA. You can learn more about Amazon’s security policies here.

The infrastructure of GameSource software is built on industry-tested technology and security practices. GameSource uses encryption, firewall, and network security software. We run periodic penetration tests, then log and resolve discovered issues. GameSource clients use TLS/SSL when communicating with our servers and we have a host-based intrusion detection system to detect unauthorized access to production hosts. Additionally, audit logs are sent to a central location for storage and analysis. Access to production servers and interaction with production systems is audited and logged.

GameSource has implemented appropriate data collection, storage, processing practices, and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information, and date stored on our site. Sensitive and private data exchange between the site and its users happens over an SSL secured communication channel and is encrypted with 256-bit encryption and protected with digital signatures. We do not rent or sell the personal financial information you provide to us. GameSource makes prudent and reasonable efforts to ensure security on our systems and selects providers of third party servers based on their reputation and commitment to do the same.

While we place the utmost importance on security and have set in place those administrative, technical, and physical precautions to safeguard your personal information against unauthorized access, disclosure, alteration, destruction, loss, theft, and misuse, ultimately we cannot and do not guarantee or ensure the protection of your personal information. Any information you share with us or transmit through the use of our website, is done at your own risk. Please take all precautions to protect your personal data, including never sharing your GameSource password with anyone.

Upon learning of a security breach, we may attempt to notify you electronically so that you can take appropriate protective steps. By using GameSource, you agree that we may communicate with you electronically. The Company may post a notice on the website if a security breach occurs. We may also send an email to you at the email address you have provided to us.

7. How to Contact Us

If you have questions or concerns regarding this privacy policy, or any feedback pertaining to your privacy and the Services that you would like us to consider, please email us at

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Simplify. Automate. Integrate. These three words are the building blocks and vision of GameSource. Finally, a full-scale, start to finish solution with all of the modern automation and integration you’ve come to expect and depend on. GameSource eliminates the multiple points of data entry and with it, the unavoidable headache of game details getting out of sync. The innovative approach we took in building our platform uses just One Tool to manage all of the game details, and therefore uses just One Source to feed that information in real time to league and school websites, as well as official, athlete, parent, grandparent and fan calendars!   


Tired of nagging people to complete a training, RSVP for a mandatory meeting, turn in a required document, or complete another assigned task? Let our Task Manager Module do the dirty work for you. Create, assign, and manage detailed tasks with ease. Our simple interface allows you in a glance to monitor the progress of completion of tasks you’ve assigned, and as an added bonus the system “nudges” assignees to complete tasks by their due date so you don’t have to be the bad guy anymore! 


Take integration and automation one step further with our Registration Module. Easily create registrations for officials, coaches, athletes and events. Increase compliance and reduce liability by collecting and approving required documentation. Streamline your process and eliminate the time-consuming hassle of collecting fees by simply turning on online payments. Additionally, our forward thinking solution includes auto-integrated athlete registrations for effortless rostering, as well as one-click access at your fingertips to medical info, insurance, and emergency contact info. right from the game. Again, what a game changer!


Our integrated approach makes our Payment Module a smart, efficient and convenient choice to accurately pay those who worked a game. Officials and contractors love that payments are deposited right into their bank account, often within one day of initiating payment! Eliminate costly mistakes, and save time and frustration by saying goodbye to manually sending out paper checks, stuffing envelopes, and paying for postage. Preset your game fees for added automation and reduced time and energy spent on getting payments out.  Additionally, let us handle the preparation and distribution of your 1099’s. Simplify and streamline your payment process with the seamless integration of GameSource! 


Assignors love our clear, easy-to-use dashboard complete with helpful alerts and modern communication tools. Quickly navigate to games needing assignment and simply select from the list of officials pre-filtered based on availability, distance, and pre-set preferences. Officials appreciate the ease of being able to instantly accept or decline right from their email notification of assignment, no login required! Additionally, officials are always kept in-the-know with a real-time calendar sync and automatic game/crew change notifications. What a game changer! 


A modern scheduling tool for leagues & assignors with all of the automation and integration you’ve come to expect and depend on. Advanced yet intuitive options allow you to easily add or bulk import games. Our innovative technology allows opponents to accept/decline, and propose changes when scheduling with each other. This, along with our opponent team overlay and 1-click scheduling cuts the pre-season workload in half, allowing more time to focus on your program and athletes!